Privacy policy

Introduction

Equivar is a recruitment agency.
Protecting your personal data is our priority. This privacy policy explains how we process and protect personal data about:

• Candidates who register with us for roles that we are managing for our Clients
• Prospective Candidates whom we identify as being suitable matches for roles within our Client base
• Business contacts at our Clients and Suppliers

It also sets out your privacy rights including your right to object to our processing. If you would like to contact us please email dylan.barrington@equivar.uk

Personal Data we collect

Candidates When you register with us as a candidate to assist you in finding workplace opportunities we will process your data including but not limited to your name, your CV, and your contact details. Where permitted by law we may also collect information relating to your health (eg disability information for reasonable work adjustment purposes), diversity information including ethnic origin, race, sexual orientation and religion (for equal opportunity monitoring purposes) as well as details of any unspent criminal convictions where required by a Client.

We may also obtain personal data about you from third parties, including

• Publicly available sources such as Linkedin, job boards, and social media sites to enhance the information we hold about you to assist us in finding more suitable roles for you
• Clients to whom we have given your CV and who have engaged with you either as part of a job application or who have given feedback on your CV

Prospective Candidates We collect personal data about you, including your name, contact details and professional biographical details obtained from publicly available sources such as Linkedin, job boards and social media sites, so that we can contact you if we think you may be interested in us providing you workplace opportunities. We may also obtain your personal data through another candidate or an employer who recommends you as a contact.

Clients We collect personal data such as your name, job title, and contact details. We also process personal data in connection with any communications you may have with us including letters, texts and emails. We also process personal data about you from public domain sources such as Linkedin and social networking sites.

Suppliers, We ordinarily collect your name and contact details as a business contact for your organisation.

How we use your Personal Data

Candidates

We use your personal data to:

• Provide you with workplace opportunities
• Communicate with you
• Enable you to upload your CV and apply for jobs
• Enable us to monitor equality and diversity
• Provide you with interviewing and salary advice

Prospective Candidates

We use your personal data to:

• Determine if you may be interested in our services and how we can assist you
• Communicate with you

Clients

We use your personal data to:

• Provide recruitment services to you
• Communicate with you
• Maintain our business relationship with you
• Respond to your enquiries

Suppliers

We use your personal data to:

• Communicate with you
• Maintain our business relationship with you
• Respond to your enquiries

Legal Grounds for processing your Personal Data

Under GDPR we rely on the following legal grounds for processing your personal data:

• Holding and reviewing prospective candidate personal data to ascertain suitability for specific career-enhancing job opportunities – legitimate interest basis
• Providing candidate information to prospective employers – consent basis
• Assisting in negotiating Candidate / Client employment contracts – legal basis
• Interactions with Clients / Suppliers – legitimate interest basis

Who we share your Personal Data with

We will share your personal data as follows:

Candidates - We share your personal data with Clients who have job vacancies in which you are interested. We will not share your personal data with any client before obtaining your consent to do so.

Prospective Candidates - We do not share your data until such time as you consent for us to put you forward as a Candidate

Clients and Suppliers - We share your data only in connection with regulatory requirements placed upon us and in the ordinary course of business.

Note – we never offer nor sell personal data to other organisations for any purpose which is not directly related to the conduct of our business.

How long we hold your Personal Data for

We keep your personal data for as long as we need to accomplish the purpose for which we collected it in the first place. This may be for an ongoing purpose. To clarify, if you are a Candidate or Prospective Candidate we may keep your personal data on file for a number of years as it is our goal to build long term relationships with individuals in support of their career development.

We keep some personal data longer than others. When deciding on the appropriate period of retention we take into account a number of factors such as the reason for processing your personal data, including any legal, regulatory, accounting and reporting requirements, the type of personal data we are holding, and the potential risk of harm to you from the unauthorised use or disclosure of your personal data.

Your rights regarding the Personal Data we hold about you

You have a number of rights under GDPR law. These include asking us for a copy of the personal data we hold about you, and to correct, delete, or restrict the processing of your personal data.

Additionally, you can object to us processing your personal data in certain circumstances (particularly where we don’t need to process your personal data to meet a contractual or legal requirement).

These rights may be limited if, as an example, complying with your request would reveal personal data about another person and thereby infringe their rights, or if you requested us to delete information which we are required by law to keep.

How to contact us

If you wish to exercise your rights or withdraw your consent to processing your personal data you can:

Email us at: dylan.barrington@equivar.uk , or
Write to us at: Equivar, Flat 4, 611a Wilmslow Road, Didsbury, M20 6DR